Volunteer Data Administrator – HR Department



The Ayrshire Hospice is an experienced source of outstanding quality care and services which helps those with any life-limiting illness. Care is provided where there is no cure for the condition, but which improves the quality of each day for people who have a limited time to live.  The hospice helps adults throughout Ayrshire and Arran with life limiting illness such as cancer, neurological conditions, end stage heart failure and lung disease.  We help people to live as actively as they can to the end of their lives - however long that may be, where ever that may be.


We not only take care of people’s physical needs but look after their emotional, spiritual and social needs too. Family members, close friends and carers are also supported both during a person’s illness and in bereavement. We provide care in a number of places. These include people’s own homes, hospitals and care homes as well as in our purpose built day care and in-patient units.  Wherever suits our patients best.


The role

Help support the hospice by supporting our project to modernise our staff records and bring them all together electronically.


We are looking for someone to:


  • Transfer records from a variety of different sources to our HR system
  • Scan and upload documents from papers records to our HR system
  • Support the management of our existing records to ensure compliance with GDPR legislation
  • Carry out other related administrative tasks as required to support the data management project
  • Attend relevant training
  • Adhere to the relevant policies and procedures of the hospice



The benefits you will receive include:

  • The opportunity to gain experience in the charity sector
  • Gain knowledge, skills and experience of working in a busy HR Department
  • Take on a new challenge and meet new people
  • Opportunity to make a difference to your community
  • Learn and develop new skills and use existing skills to help others
  • Training and support to carry out your role
  • Reimbursement of expenses in accordance with our volunteer expenses policy


Skills and experience

Ayrshire Hospice welcomes applications from all sections of the community.  You do not need to have any experience to volunteer in this role but ideally you should be able to demonstrate the following skills and experience:


  • Knowledge and understanding of electronic systems
  • Good knowledge of Microsoft Office esp Excel and Word
  • Good organisation skills
  • Ability to use own initiative
  • Enthusiasm
  • Flexibility
  • An ability to work to tight deadlines
  • Awareness of staff confidentiality
  • Observe confidentiality and GDPR rules



Time commitment

Time commitment is flexible and will be within office hours Monday to Friday


How to apply

If you’re interested in applying for this role please complete our volunteer application

form, which can be found on our website www.ayrshirehospice.org/join-team or 

 Download Application form

Or call HR department on 01292 269200 to request further information about this volunteer role.  All successful applicants will be expected to attend an interview and training before being appointed as a hospice volunteer.

Please note CVs or NHS Application Forms are not accepted. 

Closing date: 17th February 2023

Interview date: TBA

Scottish Charity No. SC011390. Registered Office: 29 Miller Road, Ayr, KA7 2AX